Conference travel funding

Attending academic conferences with Dr. King is an excellent professional development investment.


At present, there are three separate funding opportunities for RAs who are presenting research at academic conferences (whether in the form or posters or papers, and especially for student first authors).

1. The MSU Psychology Department offers undergraduate and graduate students who are presenting research at a conference approximately $250 per year to offset some of the costs that they incur. This amount may vary some from year to year. It may also only cover the cost of registration and some or all of the cost of printing a poster. The available funds can also be exhausted each year (by other students who applied for reimbursements sooner).

2. The MSU College of Humanities and Social Sciences (CHSS) Dean's Office, which oversees the college (CHSS) of which the Psychology Department is a part, offers undergraduate and graduate students who are presenting research at a conference approximately $100 per year to offset some of the costs that they incur.This amount may vary some from year to year. The available funds can also be exhausted each year (by other students who applied for reimbursements sooner).

These two sources of funding can be combined for an approximate total of $350 per year.

To receive such funding, you must submit three things to a Program Assistant for the Psychology Department (look them up here):

(a) proof of the accepted presentation (e.g., a scan of an acceptance email or your entry in the conference program);

(b) receipts for your expenses; and

(c) a letter of support from Dr. King (email him a reminder about what you're presenting and where, and where your name falls on the authorship list).

3. The Graduate School (TGS) at MSU, a separate college from CHSS, provides Student Research & Conference Travel Fund Awards of up to $300 to graduate students (up to half of the cost of conference travel-related expenses). The available funds can also be exhausted each year (by other students who applied for reimbursements sooner). The application process involves a few additional materials beyond those required for #s 1 and 2 above. Read more about this funding opportunity here.


Steps for reimbursements requests from the Psychology Department, College of Humanities and Social Sciences Dean's Office, and The Graduate School:

1. No later than 60 days prior to your conference-related travel, submit a completed travel authorization form to the Psychology Department program assistant(s).

2. No later than 60 days prior to your conference-related travel, submit proof of acceptance of a paper or poster that you co-authored to the Psychology Department program assistant(s).

3. No later than 60 days prior to your conference-related travel, submit an acceptance email from the conference co-chairs, or an extracted page or pages from a conference program document or website, to the Psychology Department program assistant(s).

4. No later than 60 days prior to your conference-related travel, request that the Psychology Department program assistant(s) assist you with completing a quick invoice form.

5. No later than 30 days prior to your conference-related travel, if applying for The Graduate School's Student Research & Conference Travel Fund, submit your materials in request of this award.

6. Keep all original receipts received during your travel.

7. Soon upon returning from the conference (i.e., within about a week), make photocopies of your travel, lodging, registration, food, and other relevant receipts. You only need to make copies of receipts up to the max for which you are eligible for reimbursement (i.e., you do not need to submit receipts for which you will not be seeking reimbursement). For printed receipts, also include a copy of your bank statement reflecting the charge (and blacking out other charges). Submit these proofs of expense to the Psychology Department program assistant(s).

8. Soon upon returning from the conference (i.e., within about a week), request that the Psychology Department program assistant(s) assist you with completing a quick invoice form.

Once you have completed all of these steps, the Psychology Department program assistant(s) will route your paperwork to the necessary administrators within the Psychology Department and College of Humanities and Social Sciences Dean's Office, respectively. Decisions regarding your reimbursements, and how you will receive said reimbursements, will be communicated either directly to you or through Dr. King.

Note: To make the task less burdensome for the Psychology Department program assistant(s), compile drafts of #s 1-4 and #s 7-8 before submitting to the Psychology Department program assistant(s) via email or in person.


The travel authorization, travel reimbursement, and quick invoice forms are located at: https://www.montclair.edu/finance-and-treasury/forms/

The Psychology Department program assistant(s) can be identified at: https://www.montclair.edu/psychology/faculty-and-staff/